How YouCompli Works | Healthcare Regulatory Change Management

We Turn Regulatory Change into Clear, Defensible Action

Healthcare compliance teams don’t fail because they miss regulations.

They fail because regulatory change isn’t translated into clear, owned, documented action.

YouCompli was purpose-built to solve that problem through a simple, defensible workflow for healthcare regulatory change management.

YouCompli is purpose‑built for healthcare regulatory change management.

Unlike basic monitoring tools, YouCompli pairs expert legal analysis with an intuitive workflow that turns regulatory updates into clear, actionable steps teams can confidently execute.

Our platform guides compliance leaders through a simple four‑step process to identify relevant changes, determine what applies, assign ownership, and verify completion. Every decision, task, and document is captured in a single system of record, giving healthcare organizations a clear, defensible path to compliance and confidence that nothing is missed.

KNOW what has changed and its impact on healthcare organizations!

Filter your regulatory content and customize recipients.

YouCompli monitors federal, state, and MAC regulators daily, but our clients can narrow their subscription to only the agencies they care about. While the Chief Compliance Officer usually quarterbacks YouCompli for an organization, our clients can select additional stakeholders to be notified when a change is issued by a regulator on their watch list.

Receive regulatory alerts within a few days of being published.

Receive an email alert of a change being issued by a regulator on your watch list. Every email alert includes a legally validated summary of the new or revised regulation and its effective date. The alerts include a direct link to the corresponding task list in YouCompli’s compliance management solution.

Gain on-demand access to professional analysis of every regulation.

YouCompli regulatory alerts are enriched with legally validated analysis of the requirements to comply. Clients simply click into the alert to gain on-demand access to clearly written business requirements, simple tasks to complete, and model procedures to roll out. All the information is specific to the regulation and our thorough analysis of it.

Browse a centralized system of record for all regulators on the watch list.

YouCompli maintains a complete record of the regulations relevant to the organization. YouCompli clients can browse the system next week, next year, or the next audit to review all aspects of the regulatory updates issued by agencies on their watch list.

Schedule the response based on the effective dates for regulations.

YouCompli’s compliance management solution captures the published date, enacted date, and the effective date for every new or updated regulation. As clients progress through YouCompli’s regulatory workflow, the effective date is always clearly displayed beside the task deadlines.

DECIDE whether the regulation relates to your organization, and how

Clear decision criteria prepared for you.

YouCompli analysts write succinct relevance questions enabling you to quickly determine whether the new or changed regulation pertains to your facility. Our software solution prompts the user through the decision process and to the next step of the workflow. Responses to decision criteria, including username and date stamps, are automatically logged in YouCompli.

Involve other subject matter experts in the decision.

If you cannot answer the relevance questions, you may invite other personnel to review the decision criteria in YouCompli. All responses to decision criteria, including usernames and date stamps, are recorded in YouCompli to become part of the official record and the compliance audit trail.

Decide accountability for the subsequent regulatory response.

YouCompli’s concise decision criteria provides an immediate understanding of which functional areas and department heads should be involved in a response. This early insight ensures all relevant regulatory changes are passed to the right people at the right time – and that new policies and procedures are channeled to the right people.

Establish a complete audit trail of all regulatory decisions.

All decision-making actions are logged into YouCompli with usernames and date/time stamps. The log also captures the reasons for rejecting the requirement or proceeding to the next phase of the workflow. YouCompli clients can access the complete audit trail at any time to review previous decisions and the reasoning for making that decision.

“YouCompli streamlined the communication between me and all the department heads at all of our locations. Now we all know who is doing what – and we can easily demonstrate that appropriate actions have been taken.”

SENIOR DIRECTOR OF COMPLIANCE

Regional Physicians Practice Group

MANAGE the rollout and accountability of requirements

YouCompli distills every regulation into clear business requirements and tasks.

Upon deciding the regulation is relevant to your organization, legally validated business requirements, tasks, and deadlines are automatically presented to users in the YouCompli regulatory workflow software solution. For example, if a new regulation will require your organization to submit a form to an agency and modify a procedure, YouCompli is automatically updated to include the specific tasks to fulfill the requirement. Users simply follow the on-screen prompts to complete the tasks and all progress is logged in YouCompli.

Download expert tools, including model policies and procedures, to accelerate your response

For every new or changed regulation, our analysts write model procedures and tools that will facilitate the completion of the required tasks. Every tool encompasses the elements required by law for compliance with a specific regulation. These legally validated expert tools and model procedures can be downloaded from YouCompli, edited as needed for your organization, and shared with the subject matter experts responsible for implementation.

Assign accountability and deadlines in the system

YouCompli enables the compliance officer to assign ownership and oversight of tasks to different department heads, functional leaders, or specialists. YouCompli prompts these users to accept, reject, or reassign the task by a stated deadline. All actions are logged in the system and the assigning party receives progress updates. If no action is taken by the deadline, YouCompli automatically follows up with the parties. The task cannot be marked as complete until all required actions have been recorded in the system. Users can review the regulations assigned to them and their status, and see the remaining tasks and stakeholders involved.

Gauge awareness and adoption of the regulation

YouCompli includes simple tools to distribute further information and training to staff, providers, or business associates. These communication tools help to ensure awareness of relevant regulations and the subsequent changes to procedures and codes of conduct. Custom surveys and attestations capture field input and log responses with the related regulation in YouCompli.

Follow the progress of regulatory rollouts in real-time

YouCompli compliance management software solution clearly displays the open, in-progress, and completed tasks for the regulation, as well as the responsible parties. Simply click into any task to review what’s been done and who still has work to do.

Configure the system for your organization

YouCompli is easily configurable for a custom experience. Some organizations configure YouCompli to centralize the compliance work for every location and every functional department. Other organizations maintain stand-alone YouCompli instances for different locations or different types of practice. In all cases, YouCompli can be set up to automatically involve different users in the workflow based on their functional area, their physical location, their role in the compliance initiative, and the nature of the regulation.

YouCompli distills every regulation into clear business requirements and tasks

VERIFY progress and completion by required dates

Monitor the status of all regulations across the organization

The YouCompli dashboard provides a high-level view of the compliance burden across the organization. The dashboard can be configured based on user preferences, such as All Regulations, All Requirements, and All Tasks. Filters and sort tools enable the user to narrow the display based on criteria like Status, Effective Date, and Accountable Party. This same system-wide data can be displayed in a dynamic Calendar View or Task View to drill down into the details of the regulatory response.

Search the system based on various factors

YouCompli offers powerful, granular searching across the entire compliance management software solution database. Search by keyword, regulator, functional department, jurisdiction, assigned to, assigned by, and much more. All search results are dynamic, enabling users to click into the results for a complete view of the audit trail, tasks, business requirements, tools, and decision criteria.

Prove the organization did what it needed to do

YouCompli helps users to slice-and-dice all the data pertaining to their compliance position based on whatever factors are important to them. Perhaps you need to evaluate the status of all regulations pertaining to revenue cycle, or maybe you need to understand how many regulatory requirements have been completed by each department. YouCompli includes standard and customizable reports to instantly prove the right people have taken the right actions on the relevant regulations.

Easily compile analytics and generate Board reports

YouCompli generates dynamic reports on the real-time health of your compliance program. Our custom reports summarize critical metrics to share with your Board or regulators. Examples include: your compliance posture, the rate of completion of regulatory obligations, and evidence of actions taken in good faith to achieve compliance.

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Testimonials

"The policy YouCompli provided was very well done!"

“They told us the implementation and training would be quick and easy… and it was!”

"I’m thrilled – I think it’s a GREAT PRODUCT!”

“We fully expect the YouCompli system to streamline the research and compliance process.”

“It was quite simple, I read the description (of a regulatory requirement) and knew what I need to do…without reading the regulation.”

“It is my regulatory “EASY” button!”

“The system is very easy to navigate!”

Client Success Stories

HOSPITAL SYSTEM ELEVATES ITS APPROACH TO DECIDING WHEN REGULATIONS ARE RELEVANT

Read how YouCompli empowered Borsuk to make better informed compliance decisions and deliver greater value.

HELPING HOSPITALS KNOW
HOW TO IMPLEMENT THE NO SURPRISES ACT

Read how YouCompli helped hospital systems know any and all regulatory changes created by the No Surprises Act.

HOSPITAL SYSTEM MANAGES REGULATORY CHANGES THROUGH MASSIVE DISRUPTION

Read how YouCompli empowered the Compliance department to better manage regulatory change and deliver greater value to the hospital system.

COMPLIANCE FUNCTION SERVES AS TRUSTED BUSINESS PARTNER AND HELPS COLLEAGUES VERIFY THEIR CODING

Read how YouCompli empowered the Compliance function to verify the organization was doing what it needed to do to comply and deliver greater value.

NATIONALLY-KNOWN HEALTH SYSTEM USES YOUCOMPLI TO MANAGE PAYMENT COMPLIANCE

YouCompli ensures a health system’s PCI compliance, facilitating secure card payments and upholding standards.

MAJOR CALIFORNIA HEALTH SYSTEM USES YOUCOMPLI TO MANAGE THROUGH THE PANDEMIC AND PREPARE FOR WHAT COMES NEXT

YouCompli customers have access to notifications about changes to regulations, resources to inform policy and procedure updates, and tools to track compliance.

COMPLIANCE: A REVENUE-PRODUCING, CULTURE-DRIVING, AND EFFICIENCY GENERATING BUSINESS PARTNER.

Discover how a forward-thinking health system transformed compliance into a proactive, culture-enhancing tool with YouCompli.

GETTING IT RIGHT: MINIMIZING SELF-IDENTIFIED OVERPAYMENTS & MAXIMIZING ACCURATE BILLING

Discover how YouCompli helped Great River Health realize a tremendous ROI by minimizing self-identified overpayments and maximizing accurate billing.